Generally, this is a document management platform to fulfil environmental norms for agricultural farms, in which a specialized consultant reviews documents provided by farmers and prepares a report on the subject and a compliance certificate as needed. To work on the system we have defined 4 distinct profiles. Each one of them offers different work capabilities and generates certain responsibilities.
- Main Profile. This is the main client’s profile, trading company (Driscoll’s, Berry Garden…), cooperatives or similar. This user will be responsible for indicating which farms will be certified, providing their basic information, and contact information for farmers. This user will ease data and document upload for the farmer. The user will be able to write on every document folder and farm data form. He or she will have read-only access to reports and certificates and will be able to specify which query profiles should be opened.
- Administrator Profile. This user is in charge of managing users and controlling the farms assigned to the main user. He or she will be responsible for uploaded document verification and issuance of environmental requirements compliance reports as well as the certificate. The user will have complete access to read and edit.
- Farmer Profile. This profile is established for farmers to provide farm data. Farmers will be invited to participate with a user name and password sent by email upon request by the main or administrator users. This user will be responsible for the upload of norm compliance accreditation documents for his or her farm. For this, the user will have editing access on all the document folders and farm data forms. He or she will have reading access for reports and certificates. The farmer user will have the option to send messages to the administrator about their farm.
- Query Profile. This is a special access enabled upon the request of one of the principals to make queries about the farms and their documentation. It is established with customers in mind, such as supermarket chains interested in supervising the work or consulting firms who supervise this work, as well as environmental groups who participate in agreements between supermarkets and fruit distributors. They will have read-only access for data folders, reports and issued certificates. Users will be invited to participate with a user name and password sent by the administrator through email upon request by the main user. The query profile user will have the option to send messages to the administrator about each farm.